AI calendar that automatically defends focus time, optimizes meetings, and schedules tasks to protect your team's sprint capacity.
Move from reactive scheduling to proactive time optimization across your entire organization.
Zekai Verdict
- What is it?
- Reclaim is an AI calendar assistant for project and team managers to proactively optimize schedules.
- Best for
- Best for teams looking to automate calendar management to protect focus time and improve sprint planning efficiency.
- Not ideal for
- Requires giving significant control over your calendar to an AI, which can be a cultural hurdle.
- Price
- Free plan · paid from $12/user/mo
- Zekai Score
- 9.2/10
ClickUp
Monday.com
Miro
Linear
NotionTop AI for Project Management & Agile picks
See all 76 AI tools for Project Managers →For project management and agile teams, Reclaim is a top-tier AI tool that automates calendar optimization. It moves beyond simple scheduling by using AI to intelligently defend focus time, schedule tasks from tools like Jira and Asana, and find the best slots for team meetings. This proactive approach helps teams increase focus time by a claimed 7.6 hours per week, reducing burnout and improving sprint velocity.
Your workflow, automated
Before & After
Team calendar is fragmented, with back-to-back meetings and no time for deep work.
Constant context switchingSchedules are automatically optimized with protected focus blocks and buffer time.
49% less time wasteTry it with these prompts
Copy any prompt and paste it directly into the tool.
Set my weekly focus time goal to [X] hours. Automatically defend this time in my calendar, blocking out distractions and rescheduling lower-priority events. Ensure this time is protected for deep work on [Project Name].
Schedule my [Habit Name] habit to occur [Frequency, e.g., 3 times a week] for [Duration, e.g., 30 minutes]. Find flexible time slots that fit around my existing meetings and tasks, prioritizing [Specific Time Preference,…
Find the best time for my team to meet about [Meeting Topic]. Consider everyone's availability, focus time, and current workload. Aim for a meeting duration of [Duration, e.g., 45 minutes] and send out invites automatica…
Trusted by 600,000+
Works with your existing stack
How it compares
Reclaim vs. Calendly: Calendly excels at one-to-many external scheduling, making it simple for outsiders to book time with you. Reclaim, however, is a comprehensive time management platform for internal teams. While it also offers advanced scheduling links that are superior to Calendly's free tier, its core strength lies in automatically defending focus time, scheduling tasks from project management tools, and optimizing the entire team's calendar for maximum productivity. Choose Calendly for simple external appointment booking. Choose Reclaim when you need to holistically manage and optimize your team's time, tasks, and meetings to improve capacity and reduce burnout.
Is it worth it?
Why Project Management & Agile choose this tool
Key Use Cases
Reclaim is a powerful ally for any manager drowning in calendar tetris. Its ability to intelligently block focus time and flexibly schedule tasks is a game-changer for team productivity. The main trade-off is the initial setup and trust required to let an AI manage your team's calendar, which can be a cultural shift for some organizations.
Frequently asked questions
What is Reclaim.ai?
Does Reclaim.ai work with Google Calendar and Outlook Calendar?
Is Reclaim for individuals or enterprise teams?
How does Reclaim.ai's AI scheduling work?
What's the best AI tool for managing a project team's calendar and focus time?
Can Reclaim AI help reduce meeting overload for my agile team?
Last reviewed:
Start today
Prices and features are updated regularly but can change at any time — always confirm on the official website. Some links on this page are affiliate links.
Top 10 AI tools in this category
Take it with you
- Why Your Team Needs Proactive Time Management
- Understanding Reclaim's Core AI Features (Focus Time, Habits, Tasks)
- Integrating with Your Project Management Stack (Jira, Asana, etc.)
- Setting Up Team Policies for Focus Time & Meetings
- Reading Your First Team Productivity Report
Get Reclaim deal alerts
Be the first to know when Reclaim drops a new discount, adds features, or changes pricing.
About Reclaim
Full Description
Reclaim is an AI calendar assistant for project and team managers to proactively optimize schedules. It automatically defends focus time for deep work, schedules tasks from tools like Jira and Asana, and finds the best times for team meetings, preventing burnout and improving capacity planning.
Editorial Verdict
Reclaim is a powerful ally for any manager drowning in calendar tetris. Its ability to intelligently block focus time and flexibly schedule tasks is a game-changer for team productivity. The main trade-off is the initial setup and trust required to let an AI manage your team's calendar, which can be a cultural shift for some organizations.
