Automate meeting notes, summaries, and action items across your project lifecycle to keep sprints on track.
Transcribe, search, and analyze all your team conversations, from stand-ups to stakeholder reviews.
Zekai Verdict
- What is it?
- For Project Managers, Fireflies is an AI assistant that joins your meetings to automatically record, transcribe, summarize, and analyze conversations.
- Best for
- Best for automatically capturing meeting minutes, tracking action items, and creating a searchable knowledge base of…
- Not ideal for
- Free plan has limited storage (400 mins/team).
- Price
- Free plan
- Zekai Score
- 9.1/10
ClickUp
Monday.com
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ReclaimTop AI for Project Management & Agile picks
See all 76 AI tools for Project Managers →For Project Management & Agile, Fireflies is a top AI assistant because it automates the entire meeting lifecycle. It records, transcribes, and summarizes discussions, then automatically creates tasks in project management tools like Asana and Jira. This ensures action items from stand-ups, sprint planning, and stakeholder reviews are captured and tracked, saving significant administrative time.
Your workflow, automated
Before & After
Manually taking notes, missing action items, and spending hours writing meeting summaries.
2-3 hours/week on meeting adminFully automated meeting documentation, with action items auto-populated into your PM tools.
<15 minutes/week on reviewTry it with these prompts
Copy any prompt and paste it directly into the tool.
Please provide a concise summary of the meeting, highlighting the key decisions made. Also, extract all action items, assigning them to the responsible individuals if mentioned, and include any deadlines.
Analyze the talk time distribution for all participants in this meeting. Additionally, provide a sentiment analysis for each speaker's contributions to understand the overall mood and engagement.
Identify the main topics discussed during the meeting. Based on these topics and the decisions made, draft a follow-up email to all attendees summarizing the discussion and next steps.
Trusted by 1 Million+
Works with your existing stack
How it compares
Fireflies vs. Otter.ai: For general-purpose transcription and real-time notes, Otter.ai is a strong choice with a clean interface. However, Project Managers should choose Fireflies for its superior workflow automation. Fireflies’ key advantage is its deep integrations with project management software like Asana, Jira, and Trello, allowing it to automatically create tasks from meeting action items. While Otter has some integrations, Fireflies is built more specifically around turning conversations into actionable project tasks, making it the more practical choice for Agile and PM workflows.
Is it worth it?
Why Project Management & Agile choose this tool
Key Use Cases
Fireflies is a powerful automation tool for any project manager drowning in meeting admin. Its ability to automatically create tasks in your PM software is a major workflow accelerator. The main trade-off is that while transcription is highly accurate, nuanced project-specific jargon may still require manual correction.
Frequently asked questions
Is my project data safe with Fireflies?
Can Fireflies be used for free on my project team?
What languages does Fireflies support for international teams?
Does Fireflies integrate with my existing project management tools?
How does Fireflies differ from a standard meeting transcription tool?
Does Fireflies record meetings without participants knowing?
Last reviewed:
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Take it with you
- **Automate Notes for All Your Ceremonies:** Stand-ups, Retros, Planning.
- **Integrate with Your Source of Truth:** Jira, Asana, Trello & more.
- **Use AI Search to Find Key Decisions Instantly.**
- **Track Team Participation with Conversation Intelligence.**
- **Create Shareable 'Soundbites' of Key Stakeholder Feedback.**
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About Fireflies
Full Description
For Project Managers, Fireflies is an AI assistant that joins your meetings to automatically record, transcribe, summarize, and analyze conversations. It extracts action items and integrates with project management tools to streamline post-meeting workflows.
Editorial Verdict
Fireflies is a powerful automation tool for any project manager drowning in meeting admin. Its ability to automatically create tasks in your PM software is a major workflow accelerator. The main trade-off is that while transcription is highly accurate, nuanced project-specific jargon may still require manual correction.
