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Fireflies

For Project Managers, Fireflies is an AI assistant that joins your meetings to automatically record, transcribe, summarize, and analyze conversations. It extracts...

Automate meeting notes, summaries, and action items across your project lifecycle to keep sprints on track.

Transcribe, search, and analyze all your team conversations, from stand-ups to stakeholder reviews.

Try Fireflies Free
Free Plan Pro from$19/seat/mo
Meeting TranscriptionAction Item TrackingProject Management IntegrationAI SummariesConversation Search
9.1 Zekai
Automated Meeting Accountability
AI for Project Management & Agile
Ease of Use
9.0
Accuracy
8.8
Value
9.2
Time Saving
9.5
1 Million+Users
9.1/10Zekai Score
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⚡ Quick answer

For Project Management & Agile, Fireflies is a top AI assistant because it automates the entire meeting lifecycle. It records, transcribes, and summarizes discussions, then automatically creates tasks in project management tools like Asana and Jira. This ensures action items from stand-ups, sprint planning, and stakeholder reviews are captured and tracked, saving significant administrative time.

CategoryAI Meeting Assistant
Best ForAutomating meeting notes and task creation for project teams.
Price From$10/mo
FreeYes, free forever plan available
DifferentiatorDirectly creates tasks in 9+ project management tools from meeting transcripts.
ProofUsed by over 1 million companies; SOC 2, GDPR, & HIPAA compliant.
Rating4.6/5
📖 About Fireflies

For Project Managers, Fireflies is an AI assistant that joins your meetings to automatically record, transcribe, summarize, and analyze conversations. It extracts action items and integrates with project management tools to streamline post-meeting workflows.

How It Works

Your workflow, automated

1
Invite Fireflies to Your Meeting
Connect your calendar and Fireflies will automatically join your scheduled project meetings on platforms like Zoom, Google Meet, or Teams.
2
Receive AI-Generated Summary & Transcript
Minutes after the meeting, receive a complete transcript, a concise summary, and a list of extracted action items in your inbox and Fireflies dashboard.
3
Sync Tasks to Your PM Tool
Review the identified action items and watch as Fireflies automatically creates tasks in your integrated project management software like Asana or Jira.
Ready to automate your workflow with Fireflies?
Try Fireflies Free →
Real Impact

Before & After

❌ Before

Manually taking notes, missing action items, and spending hours writing meeting summaries.

2-3 hours/week on meeting admin
✅ After

Fully automated meeting documentation, with action items auto-populated into your PM tools.

<15 minutes/week on review
Social Proof

Trusted by 1 Million+

1 Million+ professionals using this tool
Ease of Use
9.0
Accuracy
8.8
Value
9.2
Time Saving
9.5

"Super impressed with how Fireflies helps us analyze what our customers actually need!"

Achintya G., Product Lead · June 2026

"Fireflies cuts down on additional calls with customers, letting us focus directly on solutions."

Lee M., Co-founder · May 2026

"Impressed by Fireflies' analytics. It helps track my team conversations, though the speaker recognition can sometimes misattribute short phrases in a fast-paced discussion."

Ed L., Team Manager · April 2026

"Fireflies brought more structure in our meetings and more transparency within our company."

Matias R., CEO · March 2026
1 Million++ professionals are already using this tool.
Start Free Today →
Connects With

Works with your existing stack

Zoom Google Meet Microsoft Teams Slack Asana Jira Trello Salesforce HubSpot Aircall Ringcentral Greenhouse
Setup complexity: Easy
For Project Managers, Fireflies is an AI assistant that joins your meetings to automatically record, transcribe, summarize, and analyze conversations. It extracts action items and integrates with project management tools to streamline post-meeting workflows.
Who It's For

Why Project Management & Agile choose this tool

🎯
Built for
Best for automatically capturing meeting minutes, tracking action items, and creating a searchable knowledge base of all project-related conversations.
In-Depth Overview
Fireflies embeds directly into a Project Manager's daily workflow by automating the most time-consuming administrative tasks. It joins meetings on Zoom, Google Meet, and Teams, providing transcripts with a claimed 95% accuracy across over 100 languages. For Agile teams, this means perfect records of stand-ups, sprint planning, and retrospectives without manual note-taking. Its key benefit is turning conversation into action. The AI automatically identifies action items and creates tasks in over nine project management tools, including Asana, Jira, and Trello, ensuring decisions translate directly into backlog items. Furthermore, its Conversation Intelligence features allow managers to track speaker talk-time, sentiment, and key topics, offering data-driven insights into team dynamics and project health. With a searchable archive of every discussion, PMs can instantly recall past decisions or requirements, eliminating ambiguity. This is all backed by enterprise-grade security, including SOC 2 Type II and GDPR compliance, making it a reliable tool for managing sensitive project information.

Key Use Cases

📊
Ensure No Action Item is Ever Missed
Agile Project Manager
Automatically transcribe daily stand-ups and sprint planning sessions. Fireflies identifies and extracts action items, then creates tasks directly in your project management tool, assigning them to the correct team member.
Reduces post-meeting admin by 90%
✓ Pros
Automatically creates tasks in tools like Asana, Jira, and Trello.
Free forever plan available with unlimited transcription.
High transcription accuracy (95% claimed) across 100+ languages.
Searchable archive of all meeting discussions for easy reference.
Strong security posture with SOC 2, GDPR, and HIPAA compliance.
· Cons
Free plan has limited storage (400 mins/team).
Video recording and advanced analytics are behind a paywall.
AI credits system for certain advanced features can be confusing.
Transcription may require correction for highly technical or company-specific acronyms.
⚡ Editorial Verdict

Fireflies is a powerful automation tool for any project manager drowning in meeting admin. Its ability to automatically create tasks in your PM software is a major workflow accelerator. The main trade-off is that while transcription is highly accurate, nuanced project-specific jargon may still require manual correction.

Questions & Answers

Frequently asked questions

Is my project data safe with Fireflies? +
Yes, Fireflies emphasizes enterprise-grade security. It is SOC 2 Type II and GDPR compliant, and offers a HIPAA-compliant plan. For enterprise customers, it provides options like private storage and zero data retention policies, ensuring you maintain full control over your data.
Can Fireflies be used for free on my project team? +
Yes, Fireflies offers a 'Free forever' plan that includes unlimited transcription and summaries, with a storage limit of 400 minutes per team. This makes it accessible for individuals or small teams to get started.
What languages does Fireflies support for international teams? +
Fireflies supports transcription in over 100 languages, including English, Spanish, French, and German. It also features auto-language detection, making it suitable for global project teams that converse in multiple languages.
Does Fireflies integrate with my existing project management tools? +
Yes, Fireflies integrates with over 9 project management applications, including popular tools like Asana, Jira, and Trello. It can automatically create tasks from your meetings to streamline your workflow.
How does Fireflies differ from a standard meeting transcription tool? +
Fireflies goes beyond simple transcription by providing AI-generated summaries, identifying action items, and offering 'Conversation Intelligence' analytics like sentiment and speaker talk-time. Its key differentiator is its ability to automate workflows, such as creating tasks in your CRM or project management software.
Does Fireflies record meetings without participants knowing? +
No, Fireflies joins meetings as a clearly identified participant named 'Fireflies.ai Notetaker'. It is not a hidden tool and its presence is visible to all attendees in the meeting participant list, ensuring transparency.

Last reviewed: Reviewed June 2026 — Assessed transcription accuracy, project management integrations, and AI-generated summaries for Agile workflows.

Plans & Pricing

Start today

Enterprise
$39/seat/mo
Tailored for teams and large organisations.
Contact Sales

Prices and features are updated regularly but can change at any time — always confirm on the official website. Some links on this page are affiliate links.

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About Fireflies

Full Description

For Project Managers, Fireflies is an AI assistant that joins your meetings to automatically record, transcribe, summarize, and analyze conversations. It extracts action items and integrates with project management tools to streamline post-meeting workflows.

Editorial Verdict

Fireflies is a powerful automation tool for any project manager drowning in meeting admin. Its ability to automatically create tasks in your PM software is a major workflow accelerator. The main trade-off is that while transcription is highly accurate, nuanced project-specific jargon may still require manual correction.

Last reviewed: Reviewed June 2026 — Assessed transcription accuracy, project management integrations, and AI-generated summaries for Agile workflows.
Disclaimer
Zekai is an independent AI tools directory. We are not affiliated with, endorsed by, or officially connected to Fireflies unless clearly stated. All product names, logos, and brands are the property of their respective owners and are used for identification purposes only. The information on this page — including pricing, features, and availability — is general information, may have changed since our last review, and is not professional advice. Zekai Scores and verdicts are our editorial opinion. Some outbound links are affiliate links that may earn us a commission at no extra cost to you. Spotted outdated or incorrect information? Request a correction →
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