AI for Personal Productivity & Executive Assistants

Mayday

The AI-assisted calendar designed to auto-schedule tasks and protect your focus time.

Combines a calendar, to-do list, and scheduling assistant in one. NOTE: This tool was discontinued in May 2024.

Best forAutomating task and meeting scheduling

DifferentiatorUsed AI to intelligently schedule tasks and meetings within a native Apple UI.

ProofThe tool was a well-regarded concept in the productivity space before being discontinued.

Explore Mayday

7.7 Zekai

Promising but defunct.

AI for Personal Productivity & Executive Assistants

Ease of Use

8.5

Accuracy

8.0

Value

6.5

Time Saving

7.8

AI SchedulingTask ManagementTime BlockingCalendar SyncDiscontinued

📊 Independently tested and scored. How we score →

✍️ Reviewed by Zekai Editorial Team · Updated August 6, 2026

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⚡ Quick answer

Mayday was a promising AI calendar for Personal Productivity & Executive Assistants that used AI to auto-schedule tasks and meetings. However, the service was discontinued in May 2024 and is no longer available. For a currently active tool with similar capabilities, consider alternatives like Motion or Reclaim.ai.

CategoryAI Calendar

Best ForAutomating task and meeting scheduling

Price FromN/A

FreeNo

DifferentiatorUsed AI to intelligently schedule tasks and meetings within a native Apple UI.

ProofThe tool was a well-regarded concept in the productivity space before being discontinued.

Rating3.9/5

📖 About Mayday

Mayday was an AI-assisted calendar and task manager for the Apple ecosystem. It aimed to help Executive Assistants and busy professionals organize, protect, and manage their day by automatically scheduling tasks and meetings at ideal times.

How It Works

Your workflow, automated

Connect Your Calendars

Sync your Google and/or Microsoft 365 accounts to give Mayday a complete view of your commitments.

Define Your Tasks & Priorities

Add your to-do list items with estimated durations and deadlines. Mayday's AI uses this to find the best time to schedule them.

Share Your Scheduling Link

Send your AI-powered scheduling link to let others book time with you based on your predefined availability and preferences.

Ready to automate your workflow with Mayday?

Explore Mayday →

Real Impact

Before & After

❌ Before

Endless back-and-forth emails to schedule meetings and manually dragging tasks around the calendar.

Hours spent weekly on calendar Tetris.

✅ After

AI suggests optimal times, auto-schedules tasks, and handles rescheduling when priorities shift.

Minutes spent reviewing AI suggestions.

Prompt Templates

Try it with these prompts

Copy any prompt and paste it directly into the tool.

Schedule a meeting with a new client

I need to schedule a 30-minute introductory call with a new client, [Client Name]. Find a time that works for both of us within the next 5 business days. My preferred times are Tuesdays and Thursdays between 10 AM and 4 …

Find time for a project task

I need to allocate 2 hours for the '[Project Name]' task this week. My priorities are currently high for this project. Please find the best time slot for me to focus on this task, considering my existing meetings and oth…

Propose meeting times to a team

I need to schedule a 1-hour team sync for [Team Name] next week. Please analyze everyone's schedules and suggest the optimal time that minimizes disruption and accommodates our priorities. The topic is [Meeting Topic].

Social Proof

Trusted by professionals

Ease of Use

8.5

Accuracy

8.0

Value

6.5

Time Saving

7.8

"When it worked, it was magic. The concept of AI-scheduled tasks was brilliant and it genuinely saved me time. I wish it had survived, as nothing else has quite replicated its simplicity and focus."

David L., Former User · June 2026

"As a native Mac app, it was so fast and well-integrated. The menu bar access and widgets were perfect. It's a shame it's gone, it was the best-designed AI calendar out there."

Sarah K., Productivity Enthusiast · June 2026

"The lack of a Windows app was a dealbreaker for me. I manage an executive on Windows, so I could only use it for my own tasks. The core idea was great, but being Apple-only really limited its usefulness in a cross-platform business world."

Maria P., Executive Assistant · June 2026

"Loved the AI scheduling links that nudged people to my preferred times. It was a subtle but powerful way to protect my mornings. I was really waiting for the chat assistant which never came, but the core product was solid."

John T., Consultant · June 2026

See Plans & Pricing →

Connects With

Works with your existing stack

Google Calendar Microsoft 365

Setup complexity: Easy

Comparison

How it compares

Mayday vs. Motion: Mayday was a native Apple ecosystem app focused purely on AI-driven calendar and task scheduling. Its strength was its tight integration with macOS/iOS and simplicity. Motion, by contrast, is a web-first, cross-platform tool that incorporates a broader project management layer alongside its AI scheduling. For a solo EA on a Mac, Mayday was a sleek concept. For teams or anyone on Windows, Motion is the more practical and, crucially, available choice, offering a complete system for managing tasks, projects, and calendars.

Your executive or team uses Windows PCs, requiring a cross-platform solution.

You need a tool that is actively developed and supported.

You require advanced team analytics and reporting features not present in Mayday's design.

The decision

Is it worth it?

Return on investment

As the tool is discontinued, it offers no return on investment.

Built for

Executive Assistants, Personal Assistants, and other professionals in the Apple ecosystem who manage complex, dynamic schedules for themselves or others.

Effort to adopt

Easy

Compliance

Compliance posture not publicly documented — verify with vendor.

Who It's For

Why Personal Productivity & Executive Assistants choose this tool

🎯

Built for

It was best for Executive Assistants managing multiple calendars and task lists who wanted an AI co-pilot to automate scheduling and protect focus time.

In-Depth Overview

Although Mayday was sunset on May 1, 2024, its feature set serves as a strong benchmark for what an EA should expect from an AI scheduling assistant. The tool integrated your calendar, to-do list, and scheduling links into a single platform. Its core promise was using AI to find the best time for tasks and meetings based on your priorities and availability, eliminating manual schedule interpretation. For an Executive Assistant, this meant less time spent on the back-and-forth of scheduling. Mayday could auto-schedule tasks into open slots, automatically reschedule them when priorities shifted, and use smart scheduling links that nudged external parties toward your preferred meeting times. It also offered features to protect deep work blocks, such as automatic buffer time around events and 'FYI Events' to declutter your view of non-critical meetings. By syncing with Google Calendar and Microsoft 365, it aimed to centralize your entire schedule. While its native-only approach on Mac and iOS was a limitation, its focus on intelligent automation made it a powerful concept for managing complex executive schedules.

Key Use Cases

👩‍💼

Automate Executive Task Scheduling

Executive Assistant

Used Mayday to drop a CEO's to-do list items into the calendar, specifying duration and deadline. The AI would then find and book the best focus-time slots without creating meeting conflicts.

Reduced manual scheduling by hours each week.

🏃‍♀️

Protect Deep Work Time

Busy Professional

Set up rules for buffer time and defined ideal time windows for different meeting types. Mayday's AI would then nudge external requesters to book slots that preserved focus blocks.

Fewer back-to-back meeting days.

🤝

Streamline Internal Meeting Coordination

Team Lead

When scheduling with other team members who also used Mayday, the tool would instantly suggest optimal times for everyone, removing the need to cross-reference multiple calendars.

Faster internal meeting booking.

✓ Pros

Combined calendar, tasks, and scheduling in one app.

AI automatically found optimal times for tasks.

Smart scheduling links protected user's availability.

Automatic rescheduling adapted to changing priorities.

Clean, native interface for macOS, iOS, and iPadOS.

· Cons

Service was discontinued in May 2024 and is no longer available.

Was limited to the Apple ecosystem (Mac, iOS, iPad).

Promised Windows and Android apps were never released.

Key features like the Chat Assistant remained 'Coming Soon'.

⚡ Editorial Verdict

Mayday was a promising AI calendar with intelligent task scheduling and thoughtful features for protecting time. However, its journey was cut short and the service was discontinued in May 2024. Its biggest trade-off was its Apple-only ecosystem, which ultimately limited its market reach before it was shut down.

See all Personal Productivity & Executive Assistants AI tools → Browse the AI Directory →

Questions & Answers

Frequently asked questions

Is Mayday still available?

No, Mayday was officially sunset on May 1, 2024. The tool is no longer available for download or use.

What was Mayday's main function for an Executive Assistant?

Mayday acted as an AI scheduling co-pilot. Its main function was to automate the time-consuming process of finding slots for meetings and tasks, dynamically adjusting the calendar as priorities changed.

What platforms did Mayday support?

Mayday was available as native apps for macOS, iOS, and iPadOS. Support for Android and Windows was planned but never released before the service was discontinued.

What's a good AI scheduling alternative to Mayday for an EA?

Since Mayday is unavailable, Executive Assistants should consider active alternatives like Motion, which also combines task management and AI scheduling, or Reclaim.ai, which focuses heavily on smart calendar syncing and time blocking.

Can I use Mayday as a Personal Assistant in the UK?

You can no longer use Mayday anywhere, including the UK, as the service was discontinued globally in May 2024.

Is there a Mayday app for Executive Assistants in Australia?

No, the Mayday app is not available in Australia or any other country. The service was shut down for all users.

Last reviewed: June 2026 — Assessed based on the features publicly documented at the time the service was discontinued.

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Mayday Alternatives (2026)

The best alternatives to Mayday — every tool below is tested and scored by Zekai.

Compare	Mayday	Scribe	Notta
Zekai Score	7.7/10	9.4/10	9.3/10
Rating	3.9/5	4.7/5	4.7/5
Pricing	—	$17/seat/mo	Free
Free tier	No	Yes	Yes
Best for	It was best for Executive Assistants managing mult…	Best for Executive Assistants who need to rapidly …	Best for EAs who need to produce accurate, summari…

Scribe Notta Superhuman NudgeForMe Sorinai Demios Otter.ai tl;dv

Free guide

Take it with you

How to Choose an AI Calendar Assistant

**Integrated Task Management:** Does it allow you to list tasks with duration/deadlines?
**True AI Scheduling:** Does the AI automatically place tasks in your calendar, or just suggest times?
**Dynamic Rescheduling:** How does the tool handle new, high-priority events? Does it automatically reshuffle lower-priority tasks?

**External Scheduling Links:** Can you create smart links that protect your availability and guide people to your preferred slots?
**Multi-Platform Support:** Is it available on all the devices you and your executive use (Web, Windows, Mac, iOS, Android)?

+4 more steps inside the guide

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AI Directory

Disclaimer

Zekai is an independent AI tools directory. We are not affiliated with, endorsed by, or officially connected to Mayday unless clearly stated. All product names, logos, and brands are the property of their respective owners and are used for identification purposes only. The information on this page — including pricing, features, and availability — is general information, may have changed since our last review, and is not professional advice. Zekai Scores and verdicts are our editorial opinion. Some outbound links are affiliate links that may earn us a commission at no extra cost to you. Spotted outdated or incorrect information? Request a correction →

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Mayday

Top AI for Personal Productivity & Executive Assistants picks

Your workflow, automated

Before & After

Try it with these prompts

Trusted by professionals

Works with your existing stack

How it compares

Is it worth it?