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Procys — AI for Accounting, Bookkeeping & Tax

Automate invoice, receipt, and PO data entry with AI to eliminate manual processing and prepare for a stress-free audit season.

Extracts line-item details from any document format and syncs directly with your accounting ERP.

What is Procys?

Procys: Automate invoice, receipt, and PO data entry with AI to eliminate manual processing and prepare for a stress-free audit season. It has a free plan; paid plans start at €25. Zekai's independent review scores it 6.7 out of 10. Best for automating invoice and receipt data entry with a flexible pricing model.

Facts checked 29 Oct 2026. Free plan added on 23 Oct 2026.

DifferentiatorPay-as-you-go pricing model means you only pay for what you process.
ProofISO 27001, SOC 2, GDPR compliant; Integrates with Microsoft Business Central.
Try Procys
Free Plan Pro from€25
Free plan verified · free AI tools for Accountants
6.7 Zekai
Flexible Pay-Per-Document OCR
AI for Accounting, Bookkeeping & Tax
Ease of Use
7.4
Accuracy
7.0
Value
6.4
Time Saving
6.0
Invoice OCRReceipt OCRERP IntegrationPay-As-You-GoSOC 2 Compliant
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Zekai Verdict

What is it?
Procys is an AI-powered data extraction platform for accounting firms.
Best for
Best for accounting firms and AP departments seeking a flexible, pay-as-you-go AI tool to automate data extraction from…
Not ideal for
Pricing is in Euros (€), which may be inconvenient for some US-based firms.
Price
Free plan · paid from €25
Zekai Score
6.7/10
Hand-scored by Zekai

Top AI for Accounting, Bookkeeping & Tax picks

See all 97 AI tools for Accountants →
⚡ Quick answer

For accounting, bookkeeping, and tax professionals, Procys is a top AI contender for automating document data entry. It uses a self-learning OCR engine to accurately extract information from invoices, receipts, and purchase orders. Its key advantages for this profession are its pay-as-you-go pricing, which avoids fixed monthly costs, and its strong compliance posture, including SOC 2, GDPR, and ISO 27001 certifications, ensuring data security and audit readiness.

CategoryAI Document Data Extraction
Best forAutomating invoice and receipt data entry with a flexible pricing model.
Price from€25
Free plan10-page free trial
DifferentiatorPay-as-you-go pricing model means you only pay for what you process.
ProofISO 27001, SOC 2, GDPR compliant; Integrates with Microsoft Business Central.
Rating6.7/10
📖 About Procys

Procys is an AI-powered data extraction platform for accounting firms. It automates the capture of data from invoices, purchase orders, and receipts, reducing manual entry and syncing with over 260 ERPs to streamline bookkeeping workflows.

How It Works

Your workflow, automated

1
Upload Documents
Drag and drop invoices, receipts, or purchase orders in any format (PDF, JPG, PNG).
2
AI Extracts Data
Procys's self-learning AI reads the document and extracts key fields like supplier, totals, and line items.
3
Sync to ERP
Review the extracted data and sync it directly to your integrated accounting software like Microsoft Business Central or Twinfield.
Ready to automate your workflow with Procys?
Try Procys →
Real Impact

Before & After

❌ Before

Hours spent manually keying in data from invoices and receipts.

Error-prone manual entry
✅ After

Automated data extraction frees up hours for higher-value client work.

Audit-ready digital records
Prompt Templates

Try it with these prompts

Copy any prompt and paste it directly into the tool.

Extract Invoice Details

Extract supplier name, invoice number, total amount, and due date from the attached invoice document. Ensure all extracted data is presented in a structured format for easy import into our accounting system.

Process Purchase Orders

Extract key information such as PO number, vendor details, item descriptions, quantities, and prices from this purchase order. The output should be ready for validation against our procurement records.

Extract Passport Information

Extract the full name, passport number, date of birth, and expiry date from the provided passport scan. This data is needed for our traveler verification process.

AI Prompts

Prompts for Accountants

Prompt 01 Draft Month-End Variance Commentary
Act as a senior staff accountant. I am providing you with anonymized variance data for [[Client Name]] for the period ending [[Date]]. The data shows: • Revenue: [[X]]% over/under budget • COGS: [[Y]]% over/under budget • Operating…
Prompt 02 Create a GL Reconciliation Checklist
Act as an accounting manager creating a standard operating procedure (SOP). Generate a detailed month-end checklist for reconciling the following general ledger accounts: • Cash • Accounts Receivable • Accounts Payable • Prepaid Expenses •…
Prompt 03 Identify Potential Accruals
Act as a controller reviewing a list of expenses from [[Month, Year]]. I need to identify potential prepaid expenses or accruals for the month-end close.
See all 61 AI prompts for Accountants →
Social Proof

Trusted by professionals

Ease of Use
7.4
Accuracy
7.0
Value
6.4
Time Saving
6.0
Connects With

Procys integrations

Microsoft Business Central Twinfield Holded SFTP Over 260+ apps via API
Setup complexity: Simple
Procys is an AI-powered data extraction platform for accounting firms. It automates the capture of data from invoices, purchase orders, and receipts, reducing manual entry and syncing with over 260 ERPs to streamline bookkeeping workflows.
Comparison

Best Procys alternatives

While Procys excels at flexible, pay-per-document data extraction, a tool like Bill.com offers a more comprehensive accounts payable solution. Choose Procys when your primary need is accurate OCR to feed into your existing ERP and you want to avoid a fixed monthly subscription. Opt for a platform like Bill.com if you require an end-to-end system that includes automated approval workflows, domestic and international bill payments, and user role management, and are willing to pay a recurring per-user monthly fee for that functionality.

You need a full accounts payable suite with bill pay and approval workflows.
Your firm requires a fixed, all-inclusive monthly subscription price.
You exclusively work with US-based software and prefer USD pricing.
The decision

Is Procys worth it?

Return on investment
By purchasing €25 of credits to process 250 invoices, an accounting firm can save several hours of manual data entry, easily covering the cost and freeing up staff for billable work.
Built for
Accountants, bookkeepers, and accounts payable clerks in firms or businesses looking to automate document data entry and reduce manual processing overhead.
Effort to adopt
Simple
Compliance
Procys is ISO 27001 certified and states support for SOC 2 and GDPR standards. The vendor also claims HIPAA compliance and has earned AEAT approval from the Spanish Tax Agency, making it a strong choice for security-conscious accounting firms.
Who It's For

Why Accounting, Bookkeeping & Tax choose this tool

🎯
Built for
Best for accounting firms and AP departments seeking a flexible, pay-as-you-go AI tool to automate data extraction from invoices and receipts.
In-Depth Overview
For accounting and bookkeeping professionals, Procys directly targets the time-consuming, error-prone task of manual data entry. Its self-learning AI engine is specifically designed to extract data from financial documents like invoices, receipts, and purchase orders, which are the lifeblood of any practice. The platform's real power for accountants lies in its integration capabilities. With explicit support for systems like Microsoft Business Central and Twinfield, and a claim of over 260 total integrations, it slots directly into existing workflows, preventing data silos. Proof of its professional-grade reliability comes from its compliance and security posture. Procys is ISO 27001 certified and supports SOC 2 and GDPR standards, addressing critical data security concerns for client information. Furthermore, its official approval from the AEAT (Spanish Tax Agency) demonstrates a level of validation that is rare and valuable. The pay-as-you-go pricing model is a significant advantage, allowing firms to manage costs based on fluctuating client workloads rather than being locked into a fixed monthly subscription. This makes it an accessible, scalable solution for firms of all sizes.

Key Use Cases

🧾
Eliminate Manual Invoice Entry
Bookkeeper
Upload a batch of client invoices in PDF or image format. Procys automatically extracts supplier details, invoice numbers, dates, and line items, preparing them for entry into your ERP.
Reduce data entry time by hours each week.
👨‍💼
Ensure Audit-Ready Records
Accounting Firm Partner
Use Procys to create a standardized, digital-first document workflow. Disorganized folders become a thing of the past, making audit requests simple to fulfill.
Stress-free compliance and audit preparation.
👩‍💻
Automate Purchase Order Matching
AP Clerk
Process incoming purchase orders automatically to extract key data. Match POs to invoices within your ERP system without manual keying.
Accelerate the procure-to-pay cycle.
✓ Pros
Pay-as-you-go pricing model avoids fixed monthly subscription costs.
Strong compliance certifications (ISO 27001, SOC 2, GDPR).
Handles a wide range of documents beyond invoices, including POs and receipts.
Direct integrations with key accounting software like MS Business Central and Twinfield.
Self-learning AI continuously improves data recognition.
· Cons
Pricing is in Euros (€), which may be inconvenient for some US-based firms.
Free plan is limited to 10 pages and expires after one month.
Primarily a data extraction tool, not a full accounts payable suite with approvals or payments.
⚡ Editorial Verdict

Procys offers a practical, no-frills solution to the universal accounting problem of manual data entry. Its pay-as-you-go pricing is a major advantage for firms with fluctuating workloads, and its strong compliance posture (ISO 27001, SOC 2) is reassuring. The main trade-off is its focus on pure data extraction; firms needing end-to-end workflow automation or bill payment features may need to look elsewhere.

Questions & Answers

Frequently asked questions

Is Procys suitable for my accounting firm in the US/UK/Canada?

+
Yes. While Procys is a Netherlands-based company and prices in Euros, its service is cloud-based and available globally. It processes standard documents like invoices and receipts, which are universal. Its compliance with international standards like GDPR and SOC 2 makes it suitable for firms in the US, UK, Canada, and elsewhere.

What kind of documents can Procys process?

+
Procys is designed to extract data from a variety of business documents, including invoices, receipts, purchase orders, and personal ID cards. You can upload files in PDF, JPG, JPEG, or PNG formats.

How does Procys integrate with my existing accounting software?

+
Procys offers direct integrations with accounting ERPs like Microsoft Business Central and Twinfield. It also supports SFTP for secure file transfers and provides a REST API for custom integrations with over 260 other applications.

What is the best AI tool for automating invoice data entry in accounting?

+
Procys is a strong candidate for the best AI tool for invoice data entry, particularly for firms that value flexible pricing. It uses a self-learning AI to accurately extract data and integrates with major accounting systems, all while maintaining a strong compliance posture (SOC 2, ISO 27001).

How can I use AI to reduce manual data entry errors in my bookkeeping?

+
By using an AI tool like Procys, you replace manual keying with automated OCR data extraction. The AI is trained on millions of documents, reducing the likelihood of human error like typos or transpositions, which leads to cleaner, more accurate financial records.

Which AI can extract data from receipts and purchase orders for my ERP?

+
Procys is an AI platform that specializes in extracting data from receipts and purchase orders, in addition to invoices. It can then sync this structured data with your ERP through direct integrations or its API, streamlining the entire data capture process.

Last reviewed:

Plans & Pricing

Procys pricing and plans

Free
$0
10 pages free, 1 month access, all standard features, and email support.
Get Started Free

Prices and features are updated regularly but can change at any time — always confirm on the official website. Some links on this page are affiliate links.

See all 97 AI tools for Accountants →
Free guide

Take it with you

Automate Your Firm's Invoice Processing in 3 Steps with Procys
  • The high cost of manual data entry (errors, time, morale)
  • What is AI-powered OCR and how does it work for accountants?
  • Key documents you can automate: invoices, receipts, POs
  • Integrating Procys with your ERP (e.g., MS Business Central)
  • Using extracted data for faster reconciliation and reporting
+4 more steps inside the guide
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AI Directory

About Procys

Full Description

Procys is an AI-powered data extraction platform for accounting firms. It automates the capture of data from invoices, purchase orders, and receipts, reducing manual entry and syncing with over 260 ERPs to streamline bookkeeping workflows.

Editorial Verdict

Procys offers a practical, no-frills solution to the universal accounting problem of manual data entry. Its pay-as-you-go pricing is a major advantage for firms with fluctuating workloads, and its strong compliance posture (ISO 27001, SOC 2) is reassuring. The main trade-off is its focus on pure data extraction; firms needing end-to-end workflow automation or bill payment features may need to look elsewhere.

Last reviewed:
Disclaimer
Zekai is an independent AI tools directory. We are not affiliated with, endorsed by, or officially connected to Procys unless clearly stated. All product names, logos, and brands are the property of their respective owners and are used for identification purposes only. The information on this page — including pricing, features, and availability — is general information, may have changed since our last review, and is not professional advice. Zekai Scores and verdicts are our editorial opinion. Some outbound links are affiliate links that may earn us a commission at no extra cost to you. Spotted outdated or incorrect information? Request a correction →
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