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Dayshape — AI for Project Management & Agile

AI-powered resource management to optimize project profitability and team allocation for large professional services firms.

Turn complex scheduling data into clear insights, forecast needs, and balance workloads to boost margins and client satisfaction.

DifferentiatorAI engine processes 50,000 scheduling options per second.
ProofCustomers report a 75% reduction in scheduling admin and ROI in the first week.
Explore Dayshape
Pricing on request
7.7 Zekai
Enterprise Resource Optimization
AI for Project Management & Agile
Ease of Use
6.2
Accuracy
8.8
Value
6.6
Time Saving
8.6
AI SchedulingFinancial ForecastingCapacity PlanningEnterprise-GradeWorkday Integration
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Zekai Verdict

What is it?
Dayshape is an AI-powered resource management platform for large professional services firms.
Best for
Best for large-scale professional services firms needing to automate complex resource scheduling and financial…
Not ideal for
Pricing is not public and likely requires a significant enterprise-level investment.
Price
Pricing on request
Zekai Score
7.7/10
Hand-scored by Zekai

Top AI for Project Management & Agile picks

See all 76 AI tools for Project Managers →
⚡ Quick answer

For project management in large professional services firms, Dayshape is a leading AI solution. It excels by using AI to automate complex resource scheduling, processing 50,000 options per second to optimize staff allocation. This directly addresses the challenge of maximizing billable utilization while balancing team workloads and skills, a core task for PMs in consultancies and audit firms worldwide.

CategoryAI Resource Management
Best ForLarge professional services firms
Price FromOn request
FreeNo
DifferentiatorAI engine processes 50,000 scheduling options per second.
ProofCustomers report a 75% reduction in scheduling admin and ROI in the first week.
Rating7.7/10
📖 About Dayshape
Real Impact

Before & After

❌ Before

Manual, spreadsheet-based resource scheduling leads to project delays, over-burdened teams, and lost revenue.

Hours spent on manual scheduling
✅ After

Automated, AI-optimized resource allocation that maximizes utilization, balances workloads, and improves project profitability.

75% reduction in scheduling admin
Prompt Templates

Try it with these prompts

Copy any prompt and paste it directly into the tool.

Optimize Project Staffing

Find the best team for [Project Name] based on required skills like [Skill 1] and [Skill 2]. Ensure team members have availability and consider their work preferences to maximize engagement and project success.

Forecast Resource Needs

Project resource requirements for the next [Time Period, e.g., 6 months] based on the current pipeline of [Type of Projects]. Identify potential skill gaps in [Specific Skill Area].

Analyze Team Utilization

Review utilization rates for the [Team Name] team over the past [Time Period, e.g., quarter]. Identify individuals who are overutilized or underutilized and suggest potential reallocations to balance workloads.

AI Prompts

Prompts for Project Managers

Prompt 01 Draft a Project Charter
You are an expert PMO director. Based on the following project brief, draft a complete project charter. **Project Brief:** - **Goal:** Launch a new mobile app for our e-commerce store. - **Scope:** Includes iOS and Android apps, integration…
Prompt 02 Draft a Stakeholder Update
You are the Project Manager for 'Project Alpha'. Using the following raw data points, write a concise and professional weekly status update email for executive stakeholders. Adopt a confident but realistic tone. **Data Points:** - **Project…
Prompt 03 Analyze a Burndown Chart
You are an Agile coach. This is our sprint burndown data: Day 1: 50 points Day 2: 48 points Day 3: 47 points Day 4: 40 points Day 5: 39 points Day 6: 38 points Day 7: 38 points (weekend) Day 8: 38 points (weekend) Day 9: 30 points Day 10: 2…
See all 30 AI prompts for Project Managers →
Social Proof

Trusted by professionals

Ease of Use
6.2
Accuracy
8.8
Value
6.6
Time Saving
8.6

"Delivered ROI in week one. When we looked at the cost, it was negligible compared to the value it could bring. The best money we've ever spent on software."

Tom Q., CFO · June 2026

"I now have a 3 year view into the future. We needed a comprehensive tool with reporting, forecasting, and utilisation data, and Dayshape delivers that."

Allison H., Resource Management Leader · May 2026

"It's vital for our firm-wide resource management, but getting to a single source of truth requires significant commitment to integrating your processes and data. It's not a plug-and-play fix."

Chris T., Managing Director · April 2026

"We considered quite a few solutions, but the alternatives were not on par with what Dayshape had to offer. It has totally centralized our resource management process."

Leanne W., Head of Resourcing · March 2026
Connects With

Dayshape integrations

Workday SAP OpenHR Dynamics 365
Setup complexity: Enterprise-Grade
Dayshape is an AI-powered resource management platform for large professional services firms. It helps project and resource managers optimize team scheduling, manage project budgets in real-time, and forecast future capacity needs to improve profitability and employee satisfaction.
Comparison

Best Dayshape alternatives

Dayshape vs. Kantata: Choose Dayshape when your primary challenge is complex, multi-variable staff scheduling at an enterprise scale, especially in audit or advisory where its AI engine shines at optimizing thousands of possibilities. Its deep integration with Workday is a key advantage. Opt for Kantata when you need a more comprehensive Professional Services Automation (PSA) platform that covers the entire project lifecycle, from sales to invoicing, and offers a broader feature set beyond pure resource management. Kantata is often seen as a more all-in-one solution, whereas Dayshape is a best-of-breed specialist for intelligent staffing.

The decision

Is Dayshape worth it?

Return on investment
Given that customers report saving resource managers 3 hours per day, a firm could reclaim thousands of hours of high-value strategic time annually by automating scheduling tasks.
Built for
Resource Managers, Engagement Leaders, and Firm Leaders within large professional services organizations like audit, consulting, and advisory firms.
Effort to adopt
Enterprise-Grade
Compliance
Compliance posture not publicly documented — verify with vendor.
Who It's For

Why Project Management & Agile choose this tool

🎯
Built for
Best for large-scale professional services firms needing to automate complex resource scheduling and financial forecasting across multiple projects.
In-Depth Overview
For project managers in large services firms, Dayshape moves resource allocation from a reactive, manual task to a strategic, AI-driven function. The platform's core strength is an AI engine that assesses 50,000 scheduling options per second, a capability that's impossible to replicate with spreadsheets or basic schedulers. This allows you to find the optimal person for every role by balancing project requirements, profitability, team availability, and even individual career aspirations. The proof is in the results: customers report saving resource managers up to three hours per day and achieving ROI in the first week. By integrating real-time project financials with resource planning, Dayshape gives you a live view of budget vs. actuals, preventing margin erosion before it happens. Its ability to generate long-range forecasts (a customer cites a "3-year view") transforms capacity planning from guesswork into a data-backed strategy. For enterprises, its seamless integrations with systems like Workday and SAP make it a central hub for intelligent staffing, not just another siloed tool.

Key Use Cases

📊
Automate complex staff assignments in minutes, not days.
Resource Manager
Use the AI scheduler to process thousands of potential assignments, balancing project needs, team skills, and individual career goals. Instantly find the optimal allocation for a new project portfolio.
75% reduction in scheduling admin
✓ Pros
Saves significant admin time, with claims of 3 hours per day for resource managers.
Directly integrates project financials with resource planning to protect margins.
AI engine handles complex, multi-variable scheduling at massive scale.
Provides long-range forecasting for strategic hiring and capacity management.
Integrates with key enterprise systems like Workday, SAP, and Dynamics 365.
· Cons
Pricing is not public and likely requires a significant enterprise-level investment.
Specifically designed for large professional services firms, not smaller businesses or other industries.
Requires a formal demo and guided onboarding process; not a self-serve tool.
Maximum value is dependent on successful integration with a firm's existing HR and finance systems.
⚡ Editorial Verdict

Dayshape is a powerful, enterprise-grade platform that excels at solving the complex resource puzzle for large services firms. Its AI-driven scheduling and integrated financial tracking can deliver significant ROI, but its focus on large organizations and custom pricing means it's not a fit for smaller teams or those needing a simple, off-the-shelf tool.

Questions & Answers

Frequently asked questions

How does Dayshape handle pricing?

+
Pricing is flexible and based on the expected ROI for your firm. It includes access to all core capabilities, expert onboarding, and dedicated support. You must request a custom quote from the vendor.

What kind of companies use Dayshape?

+
Dayshape is designed for large professional services firms, such as those in audit, advisory, and consulting. Published customers include Grant Thornton and Forvis Mazars.

Does Dayshape integrate with other software?

+
Yes, Dayshape offers seamless integrations with various enterprise platforms, including Workday, SAP, OpenHR, and Dynamics 365.

Is Dayshape available for teams in North America?

+
Yes, Dayshape operates globally across 6 continents, including North America. Customers like Forvis Mazars US and Bennett Thrasher are based there.

Can Dayshape be used by project managers in Europe?

+
Yes, Dayshape is used by firms across Europe and is headquartered in the UK. The website mentions Grant Thornton UK and other European clients as part of its global user base.

Is Dayshape suitable for agile teams in Australia?

+
While Dayshape is used by firms on 6 continents, including Australia, its primary focus is on large-scale resource management for professional services, which may differ from typical agile team structures. Its suitability would depend on how the firm manages resource allocation at scale.

Last reviewed:

Plans & Pricing

Dayshape pricing and plans

Prices and features are updated regularly but can change at any time — always confirm on the official website. Some links on this page are affiliate links.

See all 76 AI tools for Project Managers →
Free guide

Take it with you

  • **Why AI Beats Spreadsheets:** Understand how AI overcomes the limitations of manual scheduling.
  • **Connecting People & Profit:** Learn how Dayshape links staff skills and career goals to project profitability.
  • **Mastering Demand Forecasting:** Use the platform to get a clear view of your future hiring needs.
  • **Integrating Your Tech Stack:** Discover the benefits of connecting Dayshape with systems like Workday and SAP.
  • **Measuring True Utilization:** Move beyond basic metrics to understand the real capacity of your teams.
+3 more steps inside the guide
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AI Directory

About Dayshape

Full Description

Dayshape is an AI-powered resource management platform for large professional services firms. It helps project and resource managers optimize team scheduling, manage project budgets in real-time, and forecast future capacity needs to improve profitability and employee satisfaction.

Editorial Verdict

Dayshape is a powerful, enterprise-grade platform that excels at solving the complex resource puzzle for large services firms. Its AI-driven scheduling and integrated financial tracking can deliver significant ROI, but its focus on large organizations and custom pricing means it's not a fit for smaller teams or those needing a simple, off-the-shelf tool.

Last reviewed:
Disclaimer
Zekai is an independent AI tools directory. We are not affiliated with, endorsed by, or officially connected to Dayshape unless clearly stated. All product names, logos, and brands are the property of their respective owners and are used for identification purposes only. The information on this page — including pricing, features, and availability — is general information, may have changed since our last review, and is not professional advice. Zekai Scores and verdicts are our editorial opinion. Some outbound links are affiliate links that may earn us a commission at no extra cost to you. Spotted outdated or incorrect information? Request a correction →
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