Mosaic

AI-powered resource management to plan projects, balance workloads, and forecast capacity with real-time visibility.

Replace fragmented spreadsheets with a single planning system that automates updates and surfaces project risks.

Best forService firms automating resource planning and forecasting.

DifferentiatorAI assistant 'Chello' automates chasing updates and surfaces risks.

ProofCustomers report a 75% reduction in resource management time.

Explore Mosaic

Pricing on request

8.8 Zekai

AI-Powered Resource Planning

AI for Project Management & Agile

Ease of Use

8.5

Accuracy

9.2

Value

8.2

Time Saving

9.4

AI-PoweredResource PlanningCapacity ManagementProject BudgetingAutomated Reporting

📊 Independently tested and scored. How we score →

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⚡ Quick answer

For Project Management & Agile professionals, Mosaic is a top AI tool for resource management, especially in the US and Canada. Its AI assistant, Chello, automates the tedious work of chasing project updates and provides predictive insights into team capacity and workload. This allows managers to move from manual spreadsheet tracking to strategic, data-driven decision-making, with customers reporting up to a 75% reduction in time spent on resource administration.

CategoryAI Resource Management

Best ForService firms automating resource planning and forecasting.

Price FromPricing on request

FreeNo

DifferentiatorAI assistant 'Chello' automates chasing updates and surfaces risks.

ProofCustomers report a 75% reduction in resource management time.

Rating4.4/5

📖 About Mosaic

Mosaic is an AI-powered resource management platform for project managers and agile teams. It centralizes project planning, workload balancing, and budget tracking, replacing disconnected spreadsheets with a unified system for real-time operational visibility and forecasting.

How It Works

Your workflow, automated

Plan Work Around Real Capacity

Build project plans based on the real availability of your people. Assign teams, sequence work, and set expectations before projects begin.

Monitor with AI

Let the Chello AI assistant track progress, chase missing updates, and surface what's changed, what's outstanding, and where the risk is.

Adjust and Report

Use automated reports and dashboards to rebalance workloads quickly and provide operational briefings to leadership without manual report cycles.

Ready to automate your workflow with Mosaic?

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Real Impact

Before & After

❌ Before

Constantly chasing project updates and manually reconciling spreadsheets.

Hours spent in spreadsheets

✅ After

Automated status updates and a single source of truth for project capacity.

75% less resource admin time

Social Proof

Trusted by professionals

Ease of Use

8.5

Accuracy

9.2

Value

8.2

Time Saving

9.4

"As the CEO, I can go in and see where the work plan is. We're not worrying about Excel sheets anymore."

Zach W., CEO · Jun 2026

"Multiply the time saved out by our billing rate and Mosaic will easily pay for itself. The ROI is clear."

Karissa K., Principal · May 2026

"The visibility is a game-changer for resource planning. However, the initial setup and lack of public pricing made the adoption process slower than we'd have liked."

Jonathan B., Manager · Apr 2026

"The accountability and visibility in Mosaic is unparalleled. It provides clarity that we simply couldn't achieve with our previous tools."

Jeff T., Director · Mar 2026

Mosaic+ professionals are already using this tool.

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Connects With

Works with your existing stack

Integrates with financial and operational systems to keep planning and delivery data aligned.

Setup complexity: Moderate

Who It's For

Why Project Management & Agile choose this tool

🎯

Built for

Best for project and resource managers in medium-to-large service firms seeking to automate resource planning and gain predictive insights into capacity and project profitability.

In-Depth Overview

For project managers, Mosaic solves the core challenge of resource planning by moving it out of disconnected spreadsheets and into an intelligent, unified system. Its primary advantage is the AI planning assistant, 'Chello,' which automates the tedious, non-billable work of chasing project updates. The AI continuously monitors projects, workloads, and deadlines, proactively flagging risks and missing information. This transforms the manager's role from a manual data collector to a strategic decision-maker, armed with automated weekly briefings. The platform provides a single source of truth for project timelines, team assignments, and budgets, based on the real capacity of your people. This prevents team overload and stabilizes schedules. The proof is in the outcomes: firms using Mosaic report a 75% reduction in time spent managing resources and have achieved utilization rates as high as 88%. By connecting planning to profitability, Mosaic gives you the tools to not only manage projects but also to drive significant financial improvements for your firm.

Key Use Cases

📊

Balance team workload and prevent burnout

Resource Manager

Use the capacity planning dashboard to see who is over- or under-utilized. Reassign tasks or adjust timelines based on real availability to ensure sustainable workloads.

Reduced team overload incidents

📈

Forecast future hiring needs accurately

Head of Operations

Leverage resource forecasting analytics to see project backlogs and predict when new hires will be needed to meet demand, enabling data-driven headcount decisions.

Improved hiring forecast accuracy

🧑‍💻

Automate project status reporting

Project Manager

Let the Chello AI assistant monitor deadlines and chase missing updates from the team. Receive automated weekly digests on project drift and risks without manual follow-up.

75% less time spent on resource admin

✓ Pros

AI assistant automates chasing project updates, saving manager time.

Unifies resource planning, project management, and budgeting in one platform.

Provides clear, real-time visibility into team workload and capacity.

Proven to increase team utilization and reduce administrative overhead.

Generates automated reports on workload, delivery, and financial variance.

· Cons

Pricing is not transparent and requires a sales demo.

Focused on service-based firms; may be less suited for product-led agile teams.

Lacks a free trial or free tier for immediate evaluation.

Full benefit requires integration with financial systems, which can add complexity.

⚡ Editorial Verdict

Mosaic excels at providing a unified, AI-driven view of resource capacity and project health, making it a powerful upgrade from spreadsheet-based planning. Its AI assistant is a genuine time-saver for managers. The key trade-off is the lack of public pricing, requiring a sales demo which can be a barrier for smaller teams.

See all Project Management & Agile AI tools → Browse the AI Directory →

Questions & Answers

Frequently asked questions

What is Mosaic used for?

Mosaic is an AI-powered software used for resource management, project planning, and workload forecasting. It helps companies replace spreadsheets with a single system to manage teams, budgets, and timelines.

How does Mosaic's AI assistant work?

The AI assistant, named Chello, continuously monitors projects, workloads, and deadlines. It automatically chases down missing updates from team members and generates daily, weekly, and monthly digests that highlight changes, risks, and outstanding items for managers.

What kind of companies benefit most from Mosaic?

Mosaic is designed for service-based firms where managing billable hours and team utilization is critical. This includes industries like architecture, engineering, and professional consulting services.

Is Mosaic available in Canada?

Yes, Mosaic is available in Canada. The company has an office in Toronto, Ontario, and serves firms across North America.

Is Mosaic available in the US?

Yes, Mosaic is available in the United States and is headquartered in New York, NY. It is widely used by firms across the country.

Can Mosaic replace spreadsheets for project planning?

Yes, replacing fragmented spreadsheets is a primary goal of Mosaic. It provides a centralized, collaborative platform for all planning activities, with the added benefit of AI-powered monitoring and automated reporting that spreadsheets cannot offer.

Last reviewed: June 2026 — Assessed AI features, resource planning capabilities, and reporting automation.

Plans & Pricing

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Pro

Pricing on request

The Professional plan includes advanced project management tools, basic integrations, and reporting dashboards. Contact vendor for a demo and pricing.

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Enterprise

Pricing on request

Tailored for teams and large organisations.

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Prices and features are updated regularly but can change at any time — always confirm on the official website. Some links on this page are affiliate links.

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Mosaic Alternatives (2026)

The best alternatives to Mosaic — every tool below is tested and scored by Zekai.

Compare	Mosaic	Jira	Asana
Zekai Score	8.8/10	9.3/10	9.3/10
Rating	4.4/5	4.7/5	4.7/5
Pricing	Pricing on request	$14.54 per user / month	$24.99/seat/mo
Free tier	No	Yes	Yes
Best for	Best for project and resource managers in medium-t…	Managing complex, multi-team agile projects that r…	Best for project managers seeking a unified platfo…

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Disclaimer

Zekai is an independent AI tools directory. We are not affiliated with, endorsed by, or officially connected to Mosaic unless clearly stated. All product names, logos, and brands are the property of their respective owners and are used for identification purposes only. The information on this page — including pricing, features, and availability — is general information, may have changed since our last review, and is not professional advice. Zekai Scores and verdicts are our editorial opinion. Some outbound links are affiliate links that may earn us a commission at no extra cost to you. Spotted outdated or incorrect information? Request a correction →

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Mosaic

Your workflow, automated

Before & After

Trusted by professionals

Works with your existing stack