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Hubdoc — AI for Accounting, Bookkeeping & Tax

Automate bookkeeping data entry by turning bills and receipts into usable data synced directly to Xero and QuickBooks Online.

Stop chasing paper and eliminate manual data entry with simple document capture and data extraction.

What is Hubdoc?

Hubdoc: Automate bookkeeping data entry by turning bills and receipts into usable data synced directly to Xero and QuickBooks Online. Paid, from $12 USD. Zekai's independent review scores it 7.6 out of 10. Best for automating receipt and bill data entry for Xero & QBO users.

Facts checked 29 Oct 2026. Free plan added on 23 Oct 2026.

DifferentiatorExtreme simplicity and deep, seamless integration with Xero.
ProofCreates transactions in Xero/QBO with the source document automatically attached.
Explore Hubdoc
Pro from$12 USD
7.6 Zekai
Simple Document Automation
AI for Accounting, Bookkeeping & Tax
Ease of Use
8.6
Accuracy
7.6
Value
7.8
Time Saving
6.6
Data ExtractionMobile AppXero IntegrationQBO IntegrationDocument Storage
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Zekai Verdict

What is it?
Hubdoc is a data capture tool that automates bookkeeping by collecting bills, receipts, and statements and extracting the key data.
Best for
This tool is best for automating the collection and data entry of bills and receipts for seamless integration with Xero…
Not ideal for
Fewer direct accounting software integrations than some competitors.
Price
$12 USD
Zekai Score
7.6/10
Hand-scored by Zekai

Top AI for Accounting, Bookkeeping & Tax picks

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⚡ Quick answer

For accounting and bookkeeping professionals, Hubdoc is one of the best AI tools for automating the collection and data entry of client bills and receipts. It captures documents via mobile app, email, or upload, extracts key data, and syncs directly with Xero and QuickBooks Online, attaching the source document to each transaction for easy auditing and review.

CategoryDocument & Data Capture
Best forAutomating receipt and bill data entry for Xero & QBO users.
Price from$12 USD
Free plan30-day trial
DifferentiatorExtreme simplicity and deep, seamless integration with Xero.
ProofCreates transactions in Xero/QBO with the source document automatically attached.
Rating7.6/10
📖 About Hubdoc
How It Works

Your workflow, automated

1
Capture Documents
Submit bills and receipts by snapping a photo with the mobile app, forwarding an email, or uploading from your desktop.
2
Extract Data
Hubdoc's AI reads the document and automatically extracts key information like the vendor, date, amount, and invoice number.
3
Sync to Ledger
Review the extracted data and publish it to Xero or QuickBooks Online, creating a new transaction with the source document attached.
Ready to automate your workflow with Hubdoc?
Explore Hubdoc →
Real Impact

Before & After

❌ Before

Manually typing data from paper receipts and invoices into accounting software.

Hours of manual entry
✅ After

Automated data capture and transaction creation with source documents attached.

Minutes of review
Prompt Templates

Try it with these prompts

Copy any prompt and paste it directly into the tool.

Extract data from scanned receipts

I have a stack of physical receipts from recent business expenses. Please use Hubdoc to scan and upload these receipts, extract the key data (vendor, date, amount, tax), and organize them for easy export to my…

Automate invoice processing from email

My vendors send invoices as email attachments. Please configure Hubdoc to automatically import these invoices from my inbox, extract the relevant financial data, and prepare them for reconciliation in QuickBooks Online.

Consolidate bills and statements

I receive various bills and bank statements that need to be kept in one place for audit purposes. Use Hubdoc to import these documents, ensuring they are securely stored and easily accessible for review or export.

AI Prompts

Prompts for Accountants

Prompt 01 Draft Month-End Variance Commentary
Act as a senior staff accountant. I am providing you with anonymized variance data for [[Client Name]] for the period ending [[Date]]. The data shows: • Revenue: [[X]]% over/under budget • COGS: [[Y]]% over/under budget • Operating…
Prompt 02 Create a GL Reconciliation Checklist
Act as an accounting manager creating a standard operating procedure (SOP). Generate a detailed month-end checklist for reconciling the following general ledger accounts: • Cash • Accounts Receivable • Accounts Payable • Prepaid Expenses •…
Prompt 03 Identify Potential Accruals
Act as a controller reviewing a list of expenses from [[Month, Year]]. I need to identify potential prepaid expenses or accruals for the month-end close.
See all 61 AI prompts for Accountants →
Social Proof

Trusted by professionals

Ease of Use
8.6
Accuracy
7.6
Value
7.8
Time Saving
6.6
Connects With

Hubdoc integrations

Setup complexity: Simple Setup
Hubdoc is a data capture tool that automates bookkeeping by collecting bills, receipts, and statements and extracting the key data. It integrates directly with accounting software, creating transactions with source documents attached, which simplifies reconciliation and creates audit-proof records.
Comparison

Best Hubdoc alternatives

Hubdoc's primary alternative is Dext. Hubdoc is simpler, more affordable, and deeply integrated with Xero, making it ideal for small firms or solo practitioners focused on core data capture for Xero/QBO. Dext offers a broader feature set, including more advanced data extraction, practice management tools, and wider integration support, but at a higher price. Pick Hubdoc for straightforward, cost-effective automation. Choose Dext if you need a more comprehensive, feature-rich AP solution that supports a wider variety of accounting platforms and workflows.

You need more advanced accounts payable features like multi-step approval workflows.
Your practice uses accounting software other than Xero or QuickBooks Online.
You require detailed expense reporting and analytics beyond simple data capture.
The decision

Is Hubdoc worth it?

Return on investment
At just $12 per month, reclaiming even one hour of billable time previously spent on manual data entry delivers a clear positive return on investment.
Built for
Accountants, bookkeepers, and tax professionals who manage financials for small business clients and want to automate document collection and data entry.
Effort to adopt
Simple Setup
Compliance
Compliance posture not publicly documented — verify with vendor.
Who It's For

Why Accounting, Bookkeeping & Tax choose this tool

🎯
Built for
This tool is best for automating the collection and data entry of bills and receipts for seamless integration with Xero and QuickBooks Online.
In-Depth Overview
For accounting and bookkeeping professionals, Hubdoc eliminates the most tedious part of the job: manual data entry. Instead of keying in information from stacks of paper receipts and PDF invoices, you have a central hub where clients can submit documents by simply taking a photo, forwarding an email, or uploading a file. Hubdoc's technology then reads the documents, automatically extracting supplier names, amounts, invoice numbers, and due dates. This extracted information is then used to create transactions directly in Xero or QuickBooks Online. Crucially, it attaches the original source document to the transaction, creating an instant, audit-proof trail. This saves countless hours, reduces the risk of human error, and allows you to provide faster, more accurate bookkeeping services. By streamlining document collection and data entry, you can focus on higher-value advisory work and scale your practice more efficiently.

Key Use Cases

🧮
Automate Client Receipt Collection
Bookkeeper
Stop chasing clients for shoeboxes of receipts. Have them snap photos or forward emails to Hubdoc, which automatically prepares the data for your ledger.
Reduces data entry time significantly
💼
Streamline Client Write-Up and Audits
Accountant
Access a complete, organized digital record of all client expenses with source documents attached to each transaction, making reviews and audits faster.
Audit-proof client records
📈
Reclaim Time from Financial Paperwork
Small Business Owner
Capture every business expense as it happens by snapping a photo. Hubdoc sends it directly to your accountant, eliminating weekend paperwork sessions.
Paperwork time cut to minutes
✓ Pros
Eliminates time-consuming manual data entry.
Simple for clients to submit documents via multiple methods.
Creates audit-proof records with source documents attached.
Seamless and deep integration with Xero and QuickBooks Online.
Very affordable, transparent monthly pricing.
· Cons
Fewer direct accounting software integrations than some competitors.
Lacks advanced AP features like approval workflows.
OCR technology may require manual review and correction.
The website and UI feel less modern than newer alternatives.
⚡ Editorial Verdict

Hubdoc is a highly effective and straightforward tool for its core purpose: capturing documents and automating data entry into Xero and QBO. Its simplicity and affordable price make it an excellent choice for firms and small businesses that don't need complex approval workflows. The main trade-off is its limited scope; it's a specialist in document capture, not a full accounts payable suite.

Questions & Answers

Frequently asked questions

How does Hubdoc capture documents?

+
You can submit documents to Hubdoc by taking a photo with the mobile app, forwarding an email with an attachment, or uploading files directly from your computer.

What data does Hubdoc automatically extract?

+
Hubdoc reads key information from your bills and receipts, extracting data points like supplier names, payment amounts, invoice numbers, and due dates.

What accounting software does Hubdoc integrate with?

+
Hubdoc features seamless, direct integrations with Xero and QuickBooks Online. It also syncs documents with Box and works with Bill.com.

Can I use Hubdoc with my accountant or bookkeeper?

+
Yes, you can grant your accountant or bookkeeper access to your Hubdoc account via an email invitation, allowing them to view and manage your documents.

Is Hubdoc available in Canada, Australia, or the UK?

+
Yes, Hubdoc is available and supports users in the USA, Canada, Australia, the United Kingdom, and New Zealand.

What is the best AI tool for automatically getting client receipts into Xero?

+
Hubdoc is a top choice for automatically getting client receipts into Xero. Its ability to capture documents via app or email and then sync extracted data directly as Xero transactions makes it a highly efficient solution for accountants and bookkeepers.

Last reviewed:

Plans & Pricing

Hubdoc pricing and plans

Prices and features are updated regularly but can change at any time — always confirm on the official website. Some links on this page are affiliate links.

See all 97 AI tools for Accountants →
Free guide

Take it with you

Getting Started with Hubdoc: Automate Your Bookkeeping
  • What is Hubdoc? A quick overview of how it automates data entry.
  • Key Features: Mobile Capture, Email Forwarding, and Auto-Fetch.
  • Connecting Your Practice: Linking Hubdoc to Xero or QuickBooks Online.
  • Onboarding a Client: How to invite clients and teach them to submit documents.
  • Best Practices: Tips for getting clean data and minimizing corrections.
+4 more steps inside the guide
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AI Directory

About Hubdoc

Full Description

Hubdoc is a data capture tool that automates bookkeeping by collecting bills, receipts, and statements and extracting the key data. It integrates directly with accounting software, creating transactions with source documents attached, which simplifies reconciliation and creates audit-proof records.

Editorial Verdict

Hubdoc is a highly effective and straightforward tool for its core purpose: capturing documents and automating data entry into Xero and QBO. Its simplicity and affordable price make it an excellent choice for firms and small businesses that don't need complex approval workflows. The main trade-off is its limited scope; it's a specialist in document capture, not a full accounts payable suite.

Last reviewed:
Disclaimer
Zekai is an independent AI tools directory. We are not affiliated with, endorsed by, or officially connected to Hubdoc unless clearly stated. All product names, logos, and brands are the property of their respective owners and are used for identification purposes only. The information on this page — including pricing, features, and availability — is general information, may have changed since our last review, and is not professional advice. Zekai Scores and verdicts are our editorial opinion. Some outbound links are affiliate links that may earn us a commission at no extra cost to you. Spotted outdated or incorrect information? Request a correction →
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